Municipal teams save 80% of scheduling time with SubItUp.
No more spreadsheets. No more 6am callout texts. No more Friday payroll chaos.
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"We no longer waste hours on back-and-forth when someone calls out. Staff add, drop, or swap shifts themselves. It's given our supervisors back time to focus on what actually matters — serving the community."
Most city managers are spending 5–10 hours a week on scheduling tasks that should take 30 minutes.
Tell SubItUp your coverage needs, positions, and availability windows once. It automatically generates full schedules for your pool, rec center, parks crew, or event venue — accounting for certifications, scheduling rules, seniority, and seasonal shifts — before a manager touches it.
Lifeguards, park rangers, and rec staff can pick up open shifts, request swaps, and drop coverage right in the app. No group texts. No 6am manager phone calls. Conflicts are flagged before they happen — not discovered after a no-show.
Time punches integrate with your finance and payroll systems — ADP, Workday, UKG, PeopleSoft, and more. Hours are accurate, overtime is tracked in real time, and Friday reconciliation stops being a half-day project.
Real managers. Real cities. Real time saved.
Municipal managers share how SubItUp transformed scheduling across Parks & Rec, Aquatics, and community services.
"SubItUp enhances communication, eliminates errors, and increases efficiency immensely. Managing more than ten employees across multiple sites has never been easier."
"We no longer waste hours on back-and-forth when someone calls out. Staff add, drop, or swap shifts themselves. It's given our supervisors back time to focus on what matters — serving the community."
From recreation centers to emergency services — SubItUp delivers the breadth of functionality your city teams need.
Manage parks, rec centers, emergency response stations, and city venues from one platform. Differentiate locations and staff using position and location assignments.
One platform, every departmentEliminate the back-and-forth when someone calls out. Staff can add, drop, or swap shifts themselves with built-in approval workflows that respect seniority and scheduling rules.
No more email chainsBuild complex event schedules — baseball games, concerts, festivals — within minutes. The system handles conflict detection and scheduling for all roles automatically.
Minutes, not hoursTimecard reconciliation, payroll reporting, and auto-clock-outs are fully automated. Export directly to your finance system and track wage/hours in real-time.
Automated payroll exportTrack employee certifications, licenses, and training requirements. Automatic expiry alerts ensure your team is always compliant before shifts are assigned.
Never miss a certificationiOS and Android apps let field supervisors, park rangers, and crews check schedules, clock in/out, and manage shifts from anywhere in the city.
Available on iOS & AndroidGet answers to common questions about SubItUp workforce management software for municipalities and local government.
SubItUp offers flexible pricing based on the number of employees you need to schedule. We provide custom quotes tailored to municipal budgets and procurement processes, including volume discounts for multi-department and city-wide deployments.
Yes. SubItUp integrates with major HR and payroll systems, including ADP, PeopleSoft, Workday, UKG, and government-specific finance platforms. Timecard reconciliation, payroll reporting, and auto-clock-outs are fully automated. Most customers use our integrated time clock for maximum flexibility.
To discover how SubItUp can integrate with your existing systems, book time with our team here.
Most single-department implementations take about 2 weeks. City-wide rollouts across multiple departments typically take 4-6 weeks. Our team partners with you for system configuration, data migration, and provides comprehensive training for administrators and end users.
Absolutely. SubItUp is built to handle complex scheduling rules including seniority-based scheduling, overtime rules, certification tracking, and shift management. The system automatically enforces your specific labor rules and operational requirements.
SubItUp lets you build complex event schedules — baseball games, concerts, festivals, seasonal programs & camps — within minutes by adding locations, positions, and shifts. The system handles conflict detection and scheduling for all roles automatically, so you can staff any event with confidence.
Yes. SubItUp is built to WCAG 2.1 AA accessibility standards and meets government security requirements. We offer SOC II Type 2 compliance, HIPAA, GDPR, data encryption, SSO integration, and can accommodate specific municipal IT security policies.
Still have questions? Email our team →
20 minutes. No obligation. We'll show you exactly what SubItUp looks like for a department your size — and give you a free estimate of how many hours your team could reclaim every single week.
